Residence Life
Damages and Cleaning Charges
When you move out of your room, you will need to prepare it for a check-out. At the time of your check-out, Residence Life staff will review your Housing Condition Report on-file and compare the current condition of your room to what is documented from when you first moved in. If there are any damages to the room since your move-in date, you may be charged for repair/ replacement of the damage.
For example, here are the size samples for wall repair/repainting charges:
- less than 2×2 inches: $15
- less than 4×4 inches: $30
- less than 8×11.5 inches: $60
- over 8×11.5 inches: $85 and up
Cost for room damages, maintenance, replacements, and cleaning are listed below.
Have questions?
Contact your building’s Hall Director or email reslife@truman.edu.
Damages and Cleaning Costs Schedule
| Damages Schedule | |||
| Cleaning Fees | Cost | Copy/Paste/Fill-In Language | Notes |
| Light cleaning | $25 | -$25: small cleaning needed on | Small amount of vacuuming, dusting, or cleaning; could be completed in under 30 minutes |
| Medium cleaning | $50 | -$50: moderate cleaning needed on | Multiple cleaning services needed, could be completed in under 60 minutes |
| Intense cleaning | $100 and up | -$100: intense cleaning needed on | Multiple cleaning services needed, would take over an hour to complete |
| Wall Damage (painting and surface repair) | Cost | Copy/Paste/Fill-In Language | Notes |
| less than 2x2 inches | $15 | -$15: wall damage on section less than 2"x2" | if there are multiple sections of damage, adjust charge and narrative. Example: -$60: wall damage to 2 sections less the 2"x2" each and 1 section less the 4"x4" |
| less than 4x4 inches | $30 | -$30: wall damage on section less than 4"x4" | |
| less than 12x12 inches | $60 | -$60: wall damage on section less than 12"x12" | |
| over 12 x 12 inches | $85 and up | -$85: wall damage on section over 12"x12" | |
| Bed Components | Cost | Copy/Paste/Fill-In Language | Notes |
| bed unlofted | $50 | -$50: bed was not lofted | Light wear and tear on these items is to be expected and should not be charged. Charges should be for items that are missing or are so badly damaged they are unusable and most be replaced. |
| bed end (wooden) | $70 | -$70: wooden bed end was missing or broken | |
| bed rail | $50 | -$50: bed rail was missing or broken | |
| bed springs | $100 | -$100: bed springs are missing or broken | |
| ladder | $75 | -$75: ladder is missing or broken | |
| ladder hook | $2 | -$2: ladder hook is missing or broken | |
| horizontal lofting brace | $50 | -$50: horizontal lofting brace is missing or broken | |
| missing lofting pegs | $5 | -$5: lofting peg is missing or broken | |
| missing bolt, nut, washer set | $5 | -$5: bolt, nut, or washer for attaching bed are missing | |
| mattress replacement | $150 | -$150: mattress is missing or is so damaged it needs re | |
| Desk Components | Cost | Copy/Paste/Fill-In Language | Notes |
| main desk | $225 | -$225: desk is missing or broken | Light wear and tear on these items is to be expected and should not be charged. Charges should be for items that are missing or are so badly damaged they are unusable and most be replaced. |
| desk shelf | $150 | -$150: desk shelf is missing or broken | |
| drawer unit frame | $50 | -$50: drawer unit frame is missing or broken | |
| drawers, small | $30 | -$30: small drawers are missing or broken | |
| drawer, large | $60 | -$60: large drawer is missing or broken | |
| chair | $200 | -$200: desk chair is missing or broken | |
| Dresser | Cost | Copy/Paste/Fill-In Language | Notes |
| frame, 3 drawer | $125 | -$125: dresser frame is missing or broken | Light wear and tear on these items is to be expected and should not be charged. Charges should be for items that are missing or are so badly damaged they are unusable and most be replaced. |
| frame, 4 drawer | $150 | -$150: dresser frame is is missing or broken | |
| drawer | $40 | -$40: dresser drawer is missing or broken | |
| Wardrobe | Cost | Copy/Paste/Fill-In Language | Notes |
| entire unit | $400 | -$400: wardrobe is missing or broken | Light wear and tear on these items is to be expected and should not be charged. Charges should be for items that are missing or are so badly damaged they are unusable and most be replaced. |
| door | $120 | -$120: wardrobe door is missing or broken | |
| shelf | $25 | -$25: wardrobe shelf is missing or broken | |
| drawer | $75 | -$75: wardrobe drawer is missing or broken | |
| Window | Cost | Copy/Paste/Fill-In Language | Notes |
| broken glass | - | -$ : window glass is broken | will need to consult with Facilities on replacement cost |
| broken screen | $35 | -$35: window screen is broken | |
| missing screen | $80 | -$80: window screen is missing | |
| mini-blinds | $25 | -$25: mini-blinds are missing or broken | |
| Bathroom | Cost | Copy/Paste/Fill-In Language | Notes |
| towel rack | $30 | -$30: towel rack is missing or broken | |
| toilet | - | -$ : toilet is broken and needs replacing | will need to consult with Facilities on replacement cost |
| toilet seat or lid | $30 | -$30: toilet seat is missing or broken | |
| showerhead | $25 | -$25: showerhead is missing or broken | |
| shower rod | $15 | -$15: shower rod is missing or broken | |
| sink | $150 | -$150: sink is broken and needs replacing | |
| faucet | $75 | -$75: faucet is broken and needs replacing | |
| tiles | $15 each | -$15: tile is broken and needs replacing | |
| tub/shower damage | - | -$ : tub/shower is damaged and needs repair | appropriate estimate starting at $35, consult with Facilities on major damage |
| Kitchen | Cost | Copy/Paste/Fill-In Language | Notes |
| sink | $150 | -$150: sink is broken and needs replacing | |
| countertop | - | -$ : countertop is damaged and needs repair | appropriate estimate starting at $35, consult with Facilities on major damage |
| cabinet | - | -$ : cabinet is damaged and needs repair | appropriate estimate starting at $35, consult with Facilities on major damage |
| appliance damage | - | -$ : appliance is damaged and needs repair | appropriate estimate starting at $35, consult with Facilities on major damage |
| appliance replacement | - | -$ : countertop is damaged and needs replacement | will need to consult with Facilities on replacement cost |
| table | $200 | -$200: table is damaged and needs replacement | |
| Improper Checkout | Cost | Copy/Paste/Fill-In Language | Notes |
| checked out after 6:00 PM Saturday | $50 | -$50: improper checkout fee for completing checkout after 6:00 PM on Saturday, May 7 | |
| did not sign up for checkout time | $50 | -$50: improper checkout fee for signing up for a checkout time as required | |
| General | Cost | Copy/Paste/Fill-In Language | Notes |
| room door | $400 | -$400: room door is damaged | |
| closet door | $300 | -$300: closet door is damaged | |
| mirrored closet door (West) | $275 | -$275: mirrored closet door is damaged | |
| other furniture | - | -$ : is damaged | will need to consult with Facilties on repair/replacement costs |
| door handle | $75 | -$75: door handle is damaged | |
| door closer | $150 | -$150: door closer is damaged | |
| peep hole | $20 | -$20: peephole is missing or damaged | |
| missing key | $30 | -$30: room key was not returned | |
| missing mailbox key | $10 | -$10:mailbox key was not returned | |
| main light fixture | $75 | -$75: main light ficture is damaged | |
| small light fixture | $40 | -$40: small light fixture is damaged | |
| evidence of smoking | $300 | -$300: smoking occurred in the room | evidence would be burn marks, ashes, etc |
| carpet tile replacement | $40 | -$40: carpet tile needs replacing | per carpet square or 2x2 foot section, looks as if it cannot be cleaned do not charge for simple wear and tear (for example, where the desk chair moves along floor) |
| Assigning Charges | |||
| In "email narrative" column, list and describe all the charges in objective language like shown in the example below. You can copy, paste, and fill in from the langauge listed above. Use alt+enter to go to a new line for each charge - $25: small cleaning needed to vacuum carpet that was unvacuumed at edges of room and under dresser and resident refused to vacuum - $175: desk chair is damaged - $50: improper checkout fee for leaving after 6:00 PM on Saturday (6:37 PM) - $85: wall damage on section over 12"x12" (mural on wall by window) |
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