Fall 2020: Information for Employees

Human Resources info for faculty/staff Working remotely resources

Tips for Faculty and Staff

What happens if a colleague in my office or a student in my class tests positive?

  • Faculty do not need to send class rosters/seating charts unless they are specifically asked for them by Brenda Higgins or Nancy Daley-Moore.
  • Respond like you would with other diagnosed conditions.
  • Notify Brenda Higgins (bhiggins@truman.edu(660) 785-4562) to ensure we have them in our database.
  • Try to maintain privacy of health information.

Do not announce to your colleagues, office mates or students that this person is quarantined or isolated as it makes people less willing to disclose their contacts and information to the tracers and Health Center.

What do I say when people are not (or are) standing six feet apart?

  • “So how can we make this great conversation more COVID-19 friendly?”
  • “I’m trying to maintain six feet of distance. Do you mind giving me a little more
    space?”
  • “Did you know that you might have to quarantine if you stand less than six feet from people for more than 15 minutes?”
The key thing is to BE POLITE and do not SHAME. It’s easy to forget the six feet of distance when we’re excited to see someone we care about. So, think of it like an educational opportunity.
  • “Great spacing! Go bulldogs!”
  • “Thanks for spacing!”
Do you have a specific COVID-19 question you want answered?
Email ndmoore@truman.edu.

Self-Certification Form Required to Return to On-Site Work

  • Upon returning to work, all employees will be required to complete a return-to-campus checklist with their supervisor. Essential employees who have continued working on campus will also be required to promptly complete the checklist.
  • An employee will again be required to complete the form prior to returning to campus if there is a change in circumstance, such as:
    • Testing positive for COVID-19
    • Having been advised by a health care provider to stay home and self-quarantine
    • Having close contact in the last 14 days with an individual who has tested positive for COVID-19 or who showed symptoms of COVID-19
    • Experiencing symptoms of COVID-19 (without a separate known cause, e.g., asthma, allergies, etc.)
    • Having been notified of exposure to COVID-19 within the last 14 days

Faculty and Staff Accommodations

To avoid the potential of capricious decision making, the University is following federal guidelines for reasonable accommodations.

  • Faculty and staff members with medical conditions or other risk factors placing them at high risk for COVID-19 can request a reasonable accommodation using the Americans with Disabilities Act process.
  • Faculty and staff members who are unable to work due to COVID-19-related child care or school limitations should review leave options available under the Families First Coronavirus Response Act.

The deadline for reasonable accommodation requests was July 1, 2020. Faculty and staff are able to request accommodations at any time under the ADA process. But for planning purposes, those requests should be submitted as early as possible.

Staffing Options 

As the number of employees returning to campus increases, the University will take steps to keep campus density at an appropriate level. Prior to July 24, each area will determine the appropriate staffing and coverage plans, which could include:

  • Staggered reporting/departing
    The beginning and end of the workday typically bring many people together at common entry/exit points of buildings. Staggering reporting and departure times by at least 30 minutes will reduce traffic in common areas to meet social distancing guidelines.
  • Alternating days
    In order to limit the number of individuals and interactions among those on campus, departments may schedule partial staffing on alternating days. Such schedules will help enable social distancing, especially in areas with large common workspaces.
  • Working remotely
    Employees working remotely, because of an approved accommodation or because of alternating days, will need to adhere to the earlier guidelines established, and are required to update their Telecommuting Request Form, submitting the updated form to Human Resources. In addition, employees are encouraged to review the technical tips and resources for learning and working remotely, found here: Teach and Work Anywhere – paying special attention to the section on Safely Accessing Files, Shared Drives and Data.
  • Virtual meetings and communications
    When possible, employees should continue to meet virtually, either by phone, Zoom or any other preferred platform. For in-person meetings, facial coverings and social distancing guidelines should be observed at all times.