All international students who are employed at Truman are required to follow these procedures to ensure that Truman State University complies with U.S. tax laws.
Not sure of your status for tax purposes? See “Tax Procedures for Nonresident Alien Employees” >
Do you have a Social Security Number?
No → See information below on how to apply for a Social Security Number
Social Security Number:
Truman reports your wages to the government using your Social Security Number. Only F-1 and J-1 students who have been offered on-campus employment are eligible to apply for a Social Security Number (SSN). Please wait 10 days from your date of entry into the United States to apply for a SSN. This allows U.S. Customs and Border Protection (CBP) to transmit your arrival information and immigration status to the Social Security Administration.
Application Procedure for F-1 or J-1 Students Employed On-Campus:
Take your job offer letter to Center for International Students and receive a support letter for the Social Security Administration. Present these documents to the Social Security Administration Office (Directions to the Social Security Administration Office in Kirksville):
Have you completed an I-9 and W-4 for Truman?
No → See information below
After you have applied for your Social Security Number, you will need to complete the I-9 (Employment Eligibility Verification) and W-4 (Employee’s Withholding Allowance Certificate) process. The Payroll Office can assist you with the process for these forms.
Have you provided direct deposit information to Payroll?
No → Visit Payroll in McClain 105
For information about Direct Deposit, see Frequently Asked Questions about Payroll Direct Deposit.
Can you claim Tax Treaty?
Tax Treaty Statements
The United States has tax treaties with a number of foreign countries. Under these treaties, tax residents of foreign countries are taxed at a reduced rate or are exempt from United States taxes on certain items of income they receive from sources within the U.S. To claim the benefits of a tax treaty between the U.S. and your country of residence, you must:
- Have a social security number for employees.
- Be a resident of a country that has an income tax treaty with the U.S.
- Receiving income covered by a specific article in the tax treaty for which you claim an exemption.
- Meet all eligibility requirements (visa type, period of presence in the U.S., etc).
Do not count days for which you are an exempt individual. The term “exempt individual” does not refer to someone exempt from U.S. tax, but a student temporarily present in the U.S. under an “F,” “J,” “M,” or “Q” visa, who substantially complies with the requirements of the visa.View Tax Treaty Forms by Country >
Finding a Job: If you are looking for on-campus work, you can find job openings posted on TruPositions.
Getting Clearance: Once you have found a job (but before you begin working), you must submit a clearance form online through Truview. Enter your log-in information at truview.truman.edu, and click on the “Student” tab. For Institutional Employment, select “Institutional Clearances” under “iClearances.