Dean’s Certification

The Dean’s Certification is a request of disciplinary records that a student wishes to share with a third party. If you are applying to a graduate school, professional program, or employment that requires a Dean’s Certification, that institution will supply you with the required form.  Please complete and submit the required form to the Office of Citizenship and Community Standards, and we will mail it to the designated location.

100 E. Normal Avenue
Student Union Building 1110
Kirksville, MO 63501-4221
Phone: 660.785.4111
Fax: 660.785.5403
Email: occs@truman.edu

Student and Student Organization Records, Record Retention, and Record Consideration in Organization Sanctions. Conduct sanctions become part of the student’s conduct record. Conduct records of students will be kept for a period of no more than seven (7) years after the academic year when final disposition of the violation occurred, except in complaints of suspension and expulsion, where the record will be kept permanently. Student conduct records may be kept longer due to special circumstances, as deemed necessary by the Dean of Student Affairs. Conduct records of student organizations will be kept permanently for historical and archival purposes.

Generally, a five-year time frame will be utilized when considering sanctions for a student organization. However, a longer time frame may be considered when evaluating sanctions for serious violations of the Code (e.g., patterns of organizational behavior that include alcohol and drug related misconduct, abusive affiliation, life safety issues, etc.).