Truman State University
Moving Expense Reimbursement
July 1, 2011
A one-time payment of $1,500 is provided to new full-time faculty to assist with moving expenses when relocation of residence is from outside a 50 mile radius of Kirksville to within that radius of Kirksville. This payment will be made after the employment contract is signed and the payment will be included in the employee’s W-2 as taxable compensation. Accounting of expenses to the University is not required.
This request should be submitted by the School Office to the Accounts Payable section of the Business Office on a paper requisition with a completed “New Full-Time Faculty Moving Expense Request Form” attached. This form should be submitted to the Business Office as soon as the new employee has signed and returned the employment contract.
Moving expenses for other exempt employees are negotiated on a case-by-case basis and are noted on the employee’s contract whether the expense is to be reimbursed from University or Foundation funds. For moving expenses to be reimbursed, they must be in accordance with the Internal Revenue Service guidelines in Publication 521 “Moving Expense”. Employees should submit a listing of expenses consistent with Publication 521 and receipts to their Supervising Office. The Supervising Office should forward a travel expense report for the moving expense with appropriate documentation and approvals, to the Accounts Payable Section of the Business Office. Moving expense reimbursement should be submitted to the Accounts Payable section of the Business Office within 180 days of the employment start date.
Those conducting employment interviews, supervisors or other administrative officers should not make any commitment regarding moving expenses until approval has been obtained from the applicable President’s staff member.